Office Manager/Bookkeeper job vacancy in Charlotte Law Firm – Jobs in North Carolina

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Job Details
Company Name : Charlotte Law Firm
Company Location : Charlotte, NC 28207
Job Position : Office Manager/Bookkeeper
Job Category : Jobs in North Carolina

Job Description :

Company Overview:

Boutique, established law firm in Midtown Charlotte focusing in personal injury, medical malpractice, workers’ compensation and general civil litigation.

Job Description:

Dynamic and experienced Operations Manager/Office Administrator with strong bookkeeping skills needed for established law firm (founded 2005) that maintains the most advanced technology and offices systems competing with the big firm/office, but has and wants to maintain a small-firm feel. Preferably candidate will have prior experience in a law firm setting.

The Operations Manager/Office Administrator will supervise the administrative staff, support the managing law partner, oversee and handle bookkeeping duties, manage day-to-day operations, oversee the property management and make sure the office runs smoothly and efficiently. This is a firm where works ebbs and flows that demands an upbeat, organized, self-sufficient, resourceful and problem-solving individual.

Job Responsibilities:

1) Direct and coordinate law office operations;

2) Oversee overall office day-to-day operations;

3) Marketing (traditional, web and social media) development, maintenance and oversight to ensure utilizing most cost-effective and result-oriented marketing methods through running and analyzing reports and data in our case management system;

4) Ensure cost-effective management, including running and adhering to monthly and annual budgets;

5) Human resources management including supervision of support staff, including scheduling and office coverage; recruiting; employee relations; compensation and benefits administration; and negotiation of professional liability and group insurance;

6) Facilities and office services management including overseeing vendor relationships and current, market pricing, purchasing, inventory control coordination and maintenance/repair of office space and equipment;

7) Systems management, including records management, office automation, telecommunications and legal and financial practice systems;

8) Bookkeeping experience including, but not limited to the following:

a) posting daily transactions, including deposits, check issuances, costs and adjustments;

b) prepare and assist owner/partner with end of month reports for the Operating, Trust and Payroll accounts by preparing check images by check number along with monthly statements for bank reconciliation and three-way reconciliation and random audit reports in compliance with the NC State Bar;

c) oversee day-to-day treasury management features with our bank, including positive pay, issue-file maintenance, stop payments, online remote deposit and ACH transfers; and

d) process bi-weekly payroll and oversee benefits administration (i.e. health insurance, 401(k) retirement plan, personal-time off, etc.).

9) Develop, implement and maintain existing office procedures and policies with clear, logical and cogent instructions and explanations with step-by-step illustrations to ensure consistent and reliable work product throughout the organization;

10) Oversee building property management of 9000+ commercial office building with up to two (2) other tenants at a time, including timely collection of monthly lease checks and coordination with vendors of day-to-day maintenance; and

11) Supervise and assist with the handing of case files from commencement to completion to ensure office procedures and policies are in compliance.

Job Requirements:

  • Office management preferably in a law firm setting;
  • Bookkeeping and payroll background and experience with PC Law, TABS3, QuickBooks or similar accounting program is REQUIRED;
  • Superior software skills in Microsoft Office (Word, Excel and Outlook)
  • Excellent communication and customer service skills;
  • DETAIL-ORIENTED, quick learner, analytical thinking, rapid processing skills and resourceful problem-solving abilities; and
  • Candidates should be professional, compassionate, motivated and organized.

We are proud to offer benefits:

Benefits include group health insurance and AD&D insurance through NC Lawyers Mutual, 15 days paid time off annually as accrued (additional 5 days paid time off upon completing five years of employment), 9 paid holidays and matching 401k retirement plan.

QUALIFICATIONS: High school diploma or equivalent MINIMUM, but preferably advanced degree (associates or bachelors) and a minimum of one (1) year bookkeeping and operations/office experience.

Job Type: Full-time

Salary: $50,000.00 to $70,000.00 annually based upon experience

IF REQUIRED QUESTIONS NOT ANSWERED, THE APPLICATION WILL NOT BE REVIEWED AND WILL BE PLACED IN THE REJECTION BOX PER INDEED POLICY.

Job Type: Full-time

Pay: $50,000.00 – $70,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Health insurance
  • Health savings account
  • Paid time off
  • Parental leave
  • Retirement plan

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Ability to commute/relocate:

  • Charlotte, NC 28207: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor’s (Preferred)

Experience:

  • Administrative experience: 1 year (Preferred)
  • Bookkeeping: 2 years (Required)

Work Location: One location

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