Jr. Office & HR Coordinator (open to Entry Level) job vacancy in Jet Mail Services – Jobs in Massachusetts

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Job Details
Company Name : Jet Mail Services
Company Location : Hudson, MA 01749
Job Position : Jr. Office & HR Coordinator (open to Entry Level)
Job Category : Jobs in Massachusetts

Job Description :

Position Summary*
The Jr. Office & HR Coordinator provides general office, administrative and bookkeeping support to corporate administrative needs. The position requires a professional, courteous, and helpful demeanor when answering phones and when greeting customers/vendors who visit Jet Mail. The position will provide human resources support in talent acquisition, by placing ads, reviewing resumes, and setting up interviews with potential candidates for hire. This position provides support to staff throughout Jet Mail which ties into our core values of teamwork, collaboration, innovation, and fun. This position reports directly to the Chief Financial Officer.

This is an excellent opportunity for an individual to work in a fast-paced environment and the opportunity to be involved in several aspects of the business.

Key Responsibilities:

  • Answer, screen and refer incoming calls the correct person or department.
  • Manage office supplies and inventory.
  • Maintain organized and welcoming office for employees and guests.
  • Handle visitor registration and visitor badges.
  • Responsible for service calls and supplies for all office equipment.
  • Collect inbound mail and distribute accordingly.
  • Manage the planning and execution of office events and employee experience initiatives/activities.
  • Sets up meetings for executive team and company-wide events.
  • Manages job postings, applications, and pre-screening of candidates.
  • Onboards new hires by ensuring workstations are put in place and all required benefits paperwork is completed correctly.
  • Maintain all personnel and benefits records.
  • Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
  • Reports payroll, coordinates and tracks employee leave time.
  • Point person for ADP administration.
  • General bookkeeping, i.e., invoicing and billing as directed by the CFO.
  • Assist with ad hoc projects and general administrative duties as requested.
  • Perform other duties as assigned


  • 8:00am to 5:00pm or later as needed, Monday – Friday
  • –Some rare weekends based on tasks/projects.
  • –Some short notice and no notice overtime.
  • Prior office administration and human resources experience.
  • Excellent interpersonal, written, and verbal communication skills.
  • Must display a high degree of professionalism and maintain confidentiality at all times.
  • Ability to handles multiple tasks in a fast-paced highly dynamic environment.
  • Ability to prioritize tasks and to identify and set priorities.
  • Microsoft Office Word, Outlook, Excel experience.
  • Exceptional organizational skills and attention to detail.
  • Ability to work as a member of a team and to meet deadlines.

*We Will Treat Your Interest/Inquiry Confidentially*


Jet Mail Services is a leader in data driven personalized print, direct mail, marketing, and fulfillment. We specialize in building customized solutions that focus on speed-to-market, agility, and data-driven insights.

Jet Mail Services provided the following inclusive hiring information:

We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Office Manager, Executive Assistant, Office Supervisor, HR Generalist, Accounting Assistant

Job Type: Full-time


  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • Bonus pay


  • Administrative experience: 1 year (Preferred)
  • Human resources: 1 year (Preferred)

Work Location: One location

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