GAMING EXECUTIVE SECRETARY job vacancy in Sandia Resort And Casino – Jobs in New Mexico

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Job Details
Company Name : Sandia Resort And Casino
Company Location : Albuquerque, NM 87113
Job Position : GAMING EXECUTIVE SECRETARY
Job Category : Jobs in New Mexico

Job Description :

Position Summary

Under the supervision of the Executive Director, performs or directs administrative and clerical support activities for the Gaming Commission

Supervision Exercised

Reports to the Sandia Tribal Gaming Commission Executive Director.

Supervises STGC Receptionist

Major Duties and Responsibilities

  • Sets up and maintains tracking systems in compliance with N.I.G.C. requirements.
  • Reviews and interprets data, checks for compliance with specific instructions; identifies problem areas and reports problems to the Director and/or supervisor in charge.
  • Receives forms/documents and reviews for neatness and completeness.
  • Researches, gathers, and organizes information into draft format and types letters, memos, and correspondence and forwards to the N.I.G.C., Governor, Tribal Council, attorneys, and others as necessary.
  • Establishes, maintains, and oversees the security of confidential and general office files to include identifying what information is, by its nature, sensitive and to whom and when it should be made available for distribution.
  • Composes and distributes agenda for weekly Sandia Tribal Gaming Commission meetings, in addition to recording, transcribing and distributing meeting minutes in a timely manner.
  • Explains office procedures, departmental rules, regulations and policies.
  • Reviews outgoing correspondence, ensuring the elimination of spelling and typographical errors and specific conformance to Tribal formats and procedural requirements.
  • Manages, creates and submits monthly spreadsheet reports to reflect budget spending and modifications.
  • Acts as initial Gaming contact/liaison to Tribal Office for administrative issues relating to Purchasing, Finance, Accounting and Payroll.
  • Acts as initial Gaming contact/liaison to Sandia Casino for administrative issues relating to MIS and Facilities.
  • Relieves Receptionist for breaks and lunches.
  • In Receptionist’s absence, covers Reception Desk and performs associated duties.
  • Performs additional duties or responsibilities as necessary or assigned

Secondary Duties and Responsibilities

Knowledge, Skills and Abilities

  • Ability to read, write and draft routine correspondence.
  • Ability to deal effectively with the general public and administrative support staff.
  • Ability to type and use standard office equipment.
  • Ability to plan and direct the work of others as required.
  • Ability to pass a stringent background investigation.
  • Ability to work under pressure.
  • Ability to prepare and maintain detailed records, files, and reports.
  • Ability to understand oral and written instructions.
  • Ability to apply basic organizational and developmental skills.
  • Knowledge of and ability to establish confidential records, storage areas and implement access controls.
  • Knowledge of business English, spelling, punctuation, and grammar.
  • Advanced skills in Microsoft Office 2003: Word, Excel, PowerPoint, Internet Explorer, Outlook, Access and other database systems.
  • Ability to create and update formulas in Microsoft Excel spreadsheets.
  • Ability to type 65 words per minute.
  • Ability to use dictation and transcription equipment.
  • Ability to use and operate a ten-key and calculator.
  • Math skills in advanced addition, subtraction, multiplication and division

Minimum Qualifications, Education and Experience

Required:

  • High School Diploma, GED certification or equivalent
  • Five (5) or more years of progressively responsible experience as a secretary using Microsoft Office Suite.
  • Must possess and maintain a valid, unrestricted New Mexico Driver’s License

Preferred:

  • Bachelor’s degree in Business Administration, Public Administration, Data Processing, Records Management, English or related field.

Licensing Status

  • Must be able to successfully pass a stringent background investigation.
  • Will require a post-offer, pre-employment and random drug screening.

Working Conditions

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk

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