Executive Assistant job vacancy in National Education Focused Nonprofit – Jobs in Virginia

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Job Details
Company Name : National Education Focused Nonprofit
Company Location : Alexandria, VA
Job Position : Executive Assistant
Job Category : Jobs in Virginia

Job Description :

Why you want to work here:

We are a consulting firm that supports its clients through a deep understanding of business opportunities in the defense and homeland security sectors.

Job Overview for Executive Assistant:

The Executive Assistant position will be supporting our CEO, COO and Managing Director in addition to performing ad-hoc duties in the office.

Responsibilities for Executive Assistant:

  • Maintain meeting calendars and make calendar priority decisions
  • Directly interface with Senior government and industry leadership
  • Manage travel activities and monthly travel expenses
  • Prepare read ahead packets
  • Maintain staff locator on SharePoint
  • Maintain and update yearly Conference matrix/calendar on SharePoint
  • Maintain and assign VOiP Telephones
  • Enter time in Timesheet software for CEO, President and assigned Subject Matter Experts
  • Set-up/preparation for conference rooms for client visits with CEO or President or Managing Director, cater as needed and clean up after meeting
  • Participate daily in office appearance, conference rooms, and kitchen, to include lunch rotation
  • Assist Director for Finance & Admin with in-office social activities, such as monthly birthdays, etc.
  • Assist Director for Finance & Admin with Annual AUSA Meeting activities
  • Provide Director for Finance with yearly calendar dates/times for required meetings with Board of Directors
  • Other duties as assigned

Qualifications for Executive Assistant:

  • Bachelor’s Degree
  • Prior office experience
  • Ability to pass a security clearance or held a previous one with Defense Industry or DoD
  • Outgoing, professional, and comfortable working with C-suite executives
  • Strong written and verbal communication skills
  • High attention to detail


  • Profit Sharing Plan / 401K
  • Medical, Dental, Vision Coverage
  • Life Insurance
  • Short & Long-Term Disability
  • Free Parking
  • PTO
  • Exercise Room
  • Free Breakfast, Lunch, Beverages + Snacks
  • Team Outings

Job Type: Full-time

Pay: $64,622.00 – $68,692.00 per year


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Vision insurance


  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • Bonus pay

Ability to commute/relocate:

  • Alexandria, VA: Reliably commute or planning to relocate before starting work (Required)


  • Microsoft Excel: 1 year (Preferred)
  • Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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